Vice President of Finance

Department of Finance

---

Grambling State University’s Division of Finance works to deliver student-centered growth through financial stewardship and accountability.  In collaboration with campus, community, and alumni partners, we help guarantee that the university is financially secure to enhance the growth of our students, personnel, and overall institution.

Finance

The Office of the Vice President for Finance provides fiscal control, monitoring, and management services to support the fiscal stability of the University and its key initiatives.

 

Auxiliary Services

The Mission of Auxiliary Services is to provide faculty, staff, and students with efficient products and services and contribute to academic and administrative success.  Auxiliary Services include the following areas:

The Auxiliary Office can also assist with Ricoh copiers on campus.

To submit a service request or order supplies for your departmental copier, register on the MyRicoh Website.

When ordering toner or other supplies, please avoid overnight shipping.  This action generates freight charges that are billable back to your department.  Toner supplies are included with the device maintenance at no cost.  Standard UPS ground takes 3-5 days.  Please click the link below for registration instructions or to view the contact information for immediate Ricoh support.

MyRicoh Registration/Supply Ordering Instructions: Click here for PDF

For additional information, please email byrdc@gram.edu 

 

Budget & Financial Planning

The Office of Budget and Financial Planning delivers proactive fiscal management and forecasting services to support the maintenance and growth of the University’s overall financial picture.

 

Controller

The Office of the Controller delivers internal accounting and financial management services to maintain growth for the University’s financial picture and relations with its partners, service providers, and vendors.

 

Accounts Payable/Disbursements

The Office of Accounts Payable/Disbursements is responsible for timely and accurate payment of all university obligations and ensuring compliance with state and federal laws and regulations.

 

Bursar

The Bursar’s Office consists of the Cashiers/Customer Service Office and that of Student Accounts.  These offices ensure control over funds received by the University and maintenance of student accounts balances.

 

Cashier’s Office

The Cashier’s Office is responsible for registration payments, receipting, and depositing of all University related funds. Student and faculty/staff accounts receivables (other than loans) are maintained in this office as well.  

The Cashier’s Office accepts cash, checks, traveler’s checks, cashier’s checks, money orders and credit cards (Mastercard, /Visa, Discover, America Express).

 

General Accounting

The Office of General Accounting manages the Banner Ledger System to include monitoring funds, orgs, accounts and programs to ensure that periodic reports are accurate and timely for management’s purposes.

 

Grants Administration

The Office of Grants Administration administers compliance, reporting, and financial management services to University and its private, local, state, state, and federal funders.

 

Payroll (payroll@gram.edu)

The Payroll Office is responsible for the timely and accurate payment of salaries and benefits to employees and benefit providers.  They also account for employee leave balances, W-2s and required reports for the Internal Revenue Service and Louisiana Department of Revenue.

 

Student Accounts (studentaccounts@gram.edu)

The Office of Student Accounts is committed to providing outstanding customer service to our students, faculty, staff, external partners and other entities.  We endeavor to provide this service with a sense of integrity, professionalism and a pleasant personality.  We are dedicated to effective communication, efficient consultation, and quality reporting.

The Office of Student Accounts is responsible for the timely dissemination of accurate information relating to students’ financial accounts at Grambling State University.  We interact with students, parents, guardians, faculty, staff, administrators and outside agencies.

Also, we are responsible for the invoicing and collection of tuition, fees, room, board and other related charges in a manner consistent with the policies and procedures set forth by Grambling State University, and other governing bodies.

 

Travel (travel@gram.edu)

The Travel Office is responsible for ensuring compliance with the Office of State Travels Policy and Procedure Memorandum 49 (the State of Louisiana’s Travel Guidelines, which includes the use of the Bank of America’s Works Program).

 

Facilities Planning & Management

The Office of Facilities Planning & Management enables University-wide success through the management and optimization of the University’s physical plant and related services.

 

Property & Receiving Department

The Office of Property and Receiving supports the University’s achievement of the highest levels of compliance and efficiency through the monitoring, management, and optimization of its moveable assets.

Property and Receiving provides for the accountability of Grambling State University’s moveable property, receive and distribute shipments, and maintain all fleet using sound management practices; ensures all departments comply with Grambling State University’s and the State of Louisiana Property and Fleet Policies and Rules and Regulations.

Forms:

• Off-campus Transfer of Equipment
• Off-campus Transfer of Equipment (Title III Tagged)
• Transfer of Equipment
• Transfer of Equipment (Title III Tagged)

 

Purchasing (purchasing@gram.edu)

The Office of Purchasing ensures that the University’s procurements, purchases, and contract activities positions the University to achieve its highest levels of compliance and fiscal efficiency.