Grambling State University

Agency Account ‐ Procedures

Vendor payment request form along with back up documentation is required upon the request of funds. This form should be submitted to the Controller’s Office.
The Controller’s Assistant verifies that there is enough money available on the account.
The form is then submitted to the Vice President for Finance for review and final approval to pay.
After final approval the form is submitted to Accounts Payables to process payment (Except Sodexo).
Note: The form is emailed to Sodexo to provide an invoice for payment.
Then Sodexo provides the invoice and approved form to Accounts Payable to process payment.
A check/direct deposit is then processed for payment

Funds to be receipted, should be taken to the Cashiers’ window with full account number (700- xxxxxx)
Cashiers window will provide a receipt.
Direct Deposit Authorization Form