Mailroom

Mailroom

University Mailroom


The primary mission of the Mail Room is to provide a speedy and safe avenue for the Administration, Faculty, Staff and Students to receive and distribute mail. We strive to provide a clean and neat building, a friendly and professional atmosphere while serving our clientele.

General Information

The mail room provides postal service to all university departments, faculty, staff and students enrolled at the university. Mailboxes are assigned to all university units on campus. Students should renew mailbox registration each school term: Spring, Fall, and Summer sessions in order to continue receiving mail. To obtain a mailbox, students must complete all eight steps of the registration process and the Mailbox Registration Steps and Form located below.

A mailbox key is no longer required; however, a box number will be assigned to you after you have completed registration and submitted the Mailbox Registration Steps and Form.  Each box must be completed on the form.  Only after the required fields are completed will you be assigned a box number.  Box numbers are assigned within forty-eight hours.  To obtain your box number assignment, login to your student account in Banner Web and follow the steps outlined on the Mailbox Registration Steps and Form.  If your mailbox number does not appear within forty-eight hours, please contact the mailroom at extensions 2255 or 4457.

Mail received through USPS is processed from 10:00 A.M. - 2:00 P.M. Please allow time for mail center staff to complete mail processing before inquiring about mail or packages.

For additional information please contact Terrance Giles, Director, at extension 4457 or Chrysanthia West, Administrative Coordinator I, at extension 2255.

Mailbox Registration Steps:

  1. Complete all eight steps of the Registration Process.
  2. After completing step eight, “Verify Fee Sheet,” ensure that your fee sheet says “registered.” If it says “registered,” screen print, print or make a copy and go to step three.
    If your fee sheet does not say “registered,” make an online appointment with the Student Accounts office through the Online Student Support Center. You are not “registered” and a mailbox cannot be assigned at this time.
  3. Complete the Mailbox Registration form below. This form is also located on the University Mailroom website.
  4. Email the completed form and a copy of your fee sheet showing “registered” for the current semester to MailRoomRegistration@gram.edu.
  5. Login to your student account in BannerWeb to obtain your mailbox number assignment. On the “Main Menu” page, click on “Personal Information,” then “View Address(es) and Phone(s) to view your mailbox assignment.
  6. If your mailbox number does not appear within forty-eight hours, please contact the mailroom at extensions 2255 or 4457.
  7. Please read and adhere to the Mailroom Policies and Procedures before placing mail orders.

Contact Information:

Grambling State University - Mailroom
Grambling State University 403 Main Street,
Grambling, Louisiana 71245

Campus Hours of Operation:

Monday - Thursday
8:00 pm - 10:00 am - OPEN FOR SERVICE
10:00 am - 2:00 pm - CLOSED FOR MAIL PROCESSING
2:00 pm - 4:30 pm - OPEN FOR SERVICE
Fridays 
8:00 am -12:00 noon - OPEN FOR SERVICE


Mailing Address

You will be assigned your mailbox number after completion of the mailbox registration form within forty-eight hours. 

To receive mail and packages, your university mailing address should be in the following format:

           (RECEIPENT/DEPARTMENT NAME)
            403 MAIN STREET
            BOX #____________
            GRAMBLING, LA 71245

*Please note that any letter or package received without proper addressee information will be immediately returned to sender. Addressee information should include first and last name and correct mailbox number and g number.

Mail & Package Pick-Up

All mail recipients must have a mailbox number and valid id. Mail and packages delivered to recipients other than the registered person will be returned immediately.  Items must be “in care of” the person to whom the box is registered. This includes but not limited to all phones, electronic devices, books, etc. A package notification slip from the mailroom will be placed in your campus mailbox once your package has been processed and is ready for pick-up. 

Only persons to whom the package is addressed may receive the package.

Fed-ex & ups carriers deliver packages to the mail center only. Mail center personnel is not in control of delivery times of these carriers. If you wish to inquire about your package, you must have the proper tracking number and carrier available. Packages delivered by Fed-Ex & UPS will be returned to sender if not picked-up within 3-5 days of delivery.

Mail & packages delivered by the United States Postal Service (USPS) will be retained for 3-5 days. If not picked-up in that time, mail & packages will be returned to sender in accordance with federal postal guidelines. If you wish to inquire about your package, you must have the proper tracking number available.

Mail received through USPS is processed from 10:00am -2: p.m. Please allow time for mail center staff to complete mail processing before inquiring about mail or packages.

Notice to faculty and staff: to ensure proper and timely delivery of your mail and packages, please use the following format when receiving mail: department 

           NAME RECIPIENT’S
           NAME DEPARTMENT BOX #
           GRAMBLING, LA 71245